Debate

Whilst they are responsible for leading the society, the Committee are all expected to abide and follow the rules and regulations set by our constitution. These include:

1. Meetings: The Committee must meet once an academic term, with the meeting being minuted in detail (and then published to members). The meeting must also be open for observation from any and all members. Meetings must be accompanied with an agenda, set 96 hours before it is due to take place, and all committee members must attend either in person or by submitting a statement. 
   1. Meetings may be restricted to just committee members where the information being discussed is highly sensitive information.
2. Resignation, Illness and Impeachment: The Committee should be able to function even when one committee member cannot continue to do their role. Therefore, we have provisions set for when one resigns, becomes ill/dies or are impeached by members. Additionally, members have the right to impeach any committee member by presenting an impeachment resolution (with four signatories) to the President Speaker which kickstarts an impeachment session. For more information on these, please contact the Vice President.
3. Elections: The term of a committee member begins on the 1st July and ends on the 31st June the following year. When the committee needs a new election, then the Union of Students will conduct them using their own process and secret ballot. This is the same process for by-elections when a committee member leaves a post.
4. Constitution: All committee members must uphold and follow the Constitution and Society Law 
5. Communication: Any communication between the committee and an external party must be done through the society's email, or in the presence of the President Speaker or Secretary. 
   1. This, however, does not include discussions with possible external speakers for legal purposes.
6. Limitation of Role: No committee member can do an activity that falls under the remit of another committee member unless they seek permission or the other committee member has become ill, resigns or neglects their role.

The President Speaker is our most important role, overseeing the society and the committee. The role is more member-orientated, looking more toward event management, debate moderation and setting up as well as being the spokesperson for the society. Unlike the other roles, the President Speaker's provisions in the constitution are made intentionally broad to allow them to be creative and be able to lead with the tools they need. The President Speaker is bound by an unbiased clause which prevents the holder from getting involved in debates or asserting their political views in communication channels.

The Vice President Role focuses more on the machinery of the society and acts de facto as the society's attorney general by ensuring the Society Law is upheld by all members. Additionally, the Vice President leads and works with the President Speaker and other committee members to market the society to students and external parties.

The VPS will also assist in debates too. Where the President Speaker is chairing debates, then the VPS will act as their clerk, writing down a summary of the debate as well as providing advice to the President Speaker. Where the President Speaker is unable to chair a debate, then the VPS will take their place instead.

The Secretary is the mouthpiece for the society, being responsible for email and external party communication as well as being the administrator for the committee. The Secretary is responsible for organising the agenda and minuting committee meetings, communicating with members from the moment they join the society and are also responsible for doing administrative tasks.

Whilst the Secretary's actions are hidden from members, the role is very important to the smooth functioning of the society and the committee.

The Chancellor of the Treasury (or Chancellor for short), is responsible for all financing of the society. Whilst it is our most specialised role, and therefore least active, the Chancellor has a remarkable impact on the society through their actions. The word Treasury is often accompanied by the Chancellor's role, but all this means is the umbrella term for all the society's finances.

The Chancellor's biggest responsibility is to present an annual budget to the society which consists of binding ways the society is to raise money (including how much membership fees are to cost for the year), how that money is to then be allocated across the society and finally any financial risks that members need to be aware of. The Budget is then put to members to approve or reject. Alongside this, the Chancellor is responsible for approving or denying payments from the treasury that other committee members request, as well as also raising money for charities.